How to Scrape Data From a Website Into Excel | Easy Methods That Work!

Have you ever wanted to gather data from a website into an excel spreadsheet for further analysis? Maybe there's a table on a website that you'd like to copy and paste into your excel sheet, or maybe you want to download all the data from a website to do a more in-depth analysis. This guide will show you how to do just that in either case.

How Web Scraping in Excel Works: Import Data From the Web

If you want to scrap web pages into Excel, the first step is to figure out how the website organizes its data. Most websites have an underlying structure that dictates how it stores their data. Once you know how the website's data is structured, you can use VBA code or an online scraping tool to extract the data and import it into Excel.

There are a few different ways that you can go about scraping data from a website into Excel. Let's look at two of the most common methods: VBA code or an online scraping tool.

a person typing on laptop

Method 1: Scraping Data From a Website Into Excel With VBA Code

If you are comfortable using the VBA code, this is your method. VBA (Visual Basic for Applications) is a programming language that you can use to automate tasks in Excel. We will use VBA code to extract data from a web page into a spreadsheet in this method.

1. Open Excel and create a new workbook.

2. In the first sheet of the workbook, type the VBA code:

3. Click File > Save As and save the spreadsheet as "ScrapeData.xlsx" (or any other name that you like).

4. Close Excel.

5. Open the "ScrapeData.xlsx" spreadsheet.

6. In the first column of the spreadsheet, type the website address from which you want to extract data.

7. In the second column, type the name of the table that you want to extract data from.

8. Click File > Save and close the spreadsheet.

9. Open Excel and the "ScrapeData.xlsx" spreadsheet.

10. The data from the website address you entered in column 1 should now be in the table you specified in column 2.

a person holding data icons in the hand

Method 2: Scraping Data From a Website Into Excel With an Online Scraping Tool

If you are not comfortable using VBA code, you can use an online scraping tool to extract data from a website into Excel. There are many different online scraping tools available, but we will use the free scraping tool called Import.io in this guide.

1. Open Import.io and create a new account.

2. Click on the "Create a New Scraper" button.

3. In the "Website Address" field, type the website address you want to extract data.

4. In the "Table Name" field, type the name of the table that you want to extract data from.

5. Click on the "Scrape!" button.

6. The data from the website address you entered in step 3 should now be in the table you specified in step 4.

7. Click on the "Download" button and save the spreadsheet as "ScrapeData.xlsx" (or any other name that you like).

8. Close Import.io.

9. Open Excel and the "ScrapeData.xlsx" spreadsheet.

10. The data from the website address you entered in step 3 should now be in the table you specified in step 4.

Download Web Data Acquisition Framework

Website Data Acquisition Framework is a set of web scraping tools that you can use to automate extracting data from websites. It includes a web crawler, an HTML parser, and a data extractor.

How to Use Web Data Acquisition Framework:

1. Download and install the software.

2. Enter the website address from which you want to extract data in the "Website Address" field.

3. Enter the name of the table that you want to extract data from in the "Table Name" field.

4. Click on the "Scrape!" button.

5. The data from the website address you entered in step 3 should now be in the table you specified in step 4.

6. Click on the "Download" button and save the spreadsheet as "ScrapeData.xlsx" (or any other name that you like).

7. Close the software.

8. Open Excel and the "ScrapeData.xlsx" spreadsheet.

9. The data from the website address you entered in step 3 should now be in the table you specified in step 4.

scraping process graphic illustration

The framework consists of three main components:

1. Web Data Extractor: This component is used to extract data from websites. You can configure it to extract data from specific parts of a website or the entire website.

2. Data Loader: This component loads the extracted data into Excel. You can configure it to load the data into specific cells or sheets.

3. Data Transformation: This component transforms the extracted data into a format that you can use in Excel. You may configure it to transform the data into a specific format (such as CSV or XML) or to a specific data type (such as numbers or dates).

Excel Web Scraping Explained

Excel is a powerful tool for data analysis, but it has its limitations. One of the main ones is that you can only use it to analyze data in a tabular format. If you want to analyze data from a website, you first need to scrape the data from the website and then store it in a tabular format.

Why Use Excel for Web Scraping?

  1. It is easy to use: You can use Excel to scrape data from websites without learning any programming languages.

  2. It is flexible: You can use Excel to scrape data from websites that are not well-structured or require authentication.

  3. It is powerful: You can use Excel to scrape data from websites and then use it for further analysis in Excel.

  4. It is fast: Excel can be faster than other web scraping tools when scraping data from websites because you can configure it to scrape data in a specific order.

  5. It has many features: It is well suited for web scraping. For example, You can use excel to:

  • Extract data from HTML tags

  • Extract data from websites that use AJAX

  • Extract data from websites that use cookies

  • Extract data from websites that require authentication

Using Web Queries in Excel

Web queries are a feature in Excel that allows you to scrape data from websites and load it into Excel. Web queries are easy to use and can be configured to scrape data from specific parts of a website or the entire website. To access web query properties, go to the "Data" tab and click on the "From Web" button.

Configuring a Web Query in Excel

1. Open Excel and create a new workbook.

2. Select the "Data" tab and select "From Web".

3. Enter the website address where you want to scrape data in the "Address" field.

4. Click on the "Go" button.

5. Select the table you want to scrape data from and click on the "Import" button.

6. The data from the website address you entered in step 3 should now be in the table you selected in step 5.

7. Click on the "Close" button and then save the workbook as "WebQuery.xlsx" (or any other name that you like).

8. Close the excel file.

9. Open the "WebQuery.xlsx" workbook.

10. The data from the website address you entered in step 3 should now be in the table you selected in step 5.

New web Query window

FAQ

Q. Can I use Excel to scrape data from websites that use AJAX?

A. Yes, you can use Excel to scrape data from websites that use AJAX. To do this, you need to configure a web query in Excel.

Q. Can I use Excel to scrape data from websites that require authentication?

A. Yes, you can use Excel to scrape data from websites that require authentication. To do this, you need to configure a web query in Excel.

Q. Why is Excel a faster web scraping tool?

A. When scraping data from websites, Excel can be faster than other web scraping tools because it can be configured to scrape data in a specific order.

Q. What are the benefits of using Excel for data scraping?

A. The benefits of using Excel for web scraping include ease of use, flexibility, power, and speed.

Conclusion

We’ve shown you how to scrape data from a website into Excel. This process can be beneficial for market research or data analysing. We hope that you found this tutorial helpful and easy to follow. If you have any questions about the steps involved in scraping data or Excel, please feel free to reach out for assistance.

About Dusan Stanar

I'm the founder of VSS Monitoring. I have been both writing and working in technology in a number of roles for dozens of years and wanted to bring my experience online to make it publicly available. Visit https://www.vssmonitoring.com/about-us/ to read more about myself and the rest of the team.

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