Zoho Projects Review | A Practical Solution to Track Time and Projects

Zoho Projects is a powerful online project management tool that keeps your business organized from top to bottom. Whether you have a small or large company, Zoho Projects has something to offer you – whether it is time tracking or project management. There are several different pricing packages available to help fit your needs depending on what features your business requires.

Communication features and task assignments this software has it all. See what Zoho Projects could be doing to alleviate some of your stress.

Zoho Projects  Review

A Practical Solution for Teams

Working as a team can often be overwhelming, especially if the management of job duties and employees are slacking. With Zoho Projects, you can help your team become a more cohesive unit with its many solutions that keep the job as a whole more organized.

Small and large teams alike will benefit from the unlimited number of projects you can create. This allows you to save older files that you may need to review or refer back to at a later date. Again, keeping your team and your business organized is part of what makes Zoho Projects so special.

Teams can communicate online from all over the world with many features that were created to keep your company running smoothly. The built-in chat feature allows your team to communicate effectively without unnecessary phone calls or typing up a long, professional email for simple questions or follow-ups. 

Hold project discussions within the chat to keep track of ideas. Find and create forums within Zoho Projects to discuss specific projects, scheduling, or other business-related topics.

zoho project software logo

Timesheets and time reporting and tracking are also housed within this powerful software system. Quick and easy timesheets can be filled out monthly, weekly, or daily. With everything being electronic and shareable, this frees up time across all levels of the company. Fortunately, scheduling mistakes will be a thing of the past.

Project managers can keep track of their teams easily with pipelining tasks and tracking project times and completeness. No more walking around or calling to see where everyone is at on a certain project. Just hop onto Zoho and check for yourself. This allows your team to work interruption-free and keeps them from feeling micromanaged or rushed.

Pros

  • Easy to learn
  •  It keeps track of timesheets and times projects
  • It provides comprehensive program management

Cons

  • Unable to edit projects within a Gantt chart
  • No rules or settings for notifications
  • There's no customizable package

Comprehensive Project Management Software

Zoho Projects is all about project management – it is even in the name. Similarly to FreshBooks, Zoho Projects contains innovative and productive features that help spur a project forward. Comprehensive features include Gantt charts, milestones, task workflow automation, and so much more.

Once your team gets acquainted with Zoho Projects, the workflow will become smooth while helping employees feel that sense of autonomy from having projects come in on their own.

Create dependencies by opening tasks and choosing to add a dependency. This process is a bit clunky compared to the rest of the app; fortunately, it is still a quick process. You will then be required to type the name of the task you want to add to the task that you opened.  

Zoho Projects is all about project management – it is even in the name. It contains innovative and productive features that help spur a project forward. Comprehensive features include Gantt charts, milestones, task workflow automation, and so much more. Once your team gets acquainted with Zoho Projects, the workflow will become smooth while helping employees feel that sense of autonomy from having projects come in on their own.

Create dependencies by opening tasks and choosing to add a dependency. This process is a bit clunky compared to the rest of the app; fortunately, it is still a quick process. You will then be required to type the name of the task you want to add to the task that you opened.  

Set start and end dates for tasks instead of only listing a deadline. This can be done in the Tasks and Milestones section where you set up the finer details of a project before sending them to an employee or team. If you would like, you can request employees to give you a percentage estimate on how close they are to completion within the system as well. Setting stricter timelines is also possible if you have imperative tasks that need to be considered high importance.   

Set start and end dates for tasks instead of only listing a deadline. This can be done in the Tasks and Milestones section where you set up the finer details of a project before sending them to an employee or team. If you would like, you can request employees to give you a percentage estimate on how close they are to completion within the system as well. Setting stricter timelines is also possible if you have imperative tasks that need to be considered high importance.   

One of the most intuitive features in Zoho Projects is the resource management report. This report lets you see deeper into the workload of your employees. Most beneficial is being able to see which members are being overworked and which team members have not been given enough work within a week. 

Some of the Zoho Projects features


Over time, you can track these charts compared to the assignments given and gain insight on your employees’ strengths and weaknesses, so you can take that into account for future assignments. The web-based collaborative environment aids in project completion along with other integrated apps like Google Apps or Microsoft Office.

What are the Features and Benefits of Zoho Projects?


The key feature of Zoho Projects is project planning. Project planning helps you make your business better by keeping work organized and concise. Break your workload up into more manageable pieces and assign tasks to their most suited employee.

Now, when we say that you can break tasks up to make them more manageable, we mean business. Each task can also be broken down into subtasks to bring it all together into something that resembles the intricate work that your team does. You can leave notes on tasks as well.

Communication and Collaboration

Zoho Projects is great for team building and team cohesiveness. This includes employees and clients. The in-app chat feature keeps conversation within the app, so you do not have to jump between several different windows to answer a brief question.

Furthermore, forums allow you to have more detailed conversations with colleagues regarding a project’s status and completion. Read through the forums to view conversations' previous history with ease. Simply filter the conversation’s activity in reverse order if you want to start from the beginning.

Zoho Projects also has a handy function for those meetings that just could not be an email. This is in coordination with Zoho Meeting, and it places an icon at the top of the screen that says Meet Now. Once you click this handy button, you can create an audio or video meeting with your colleagues. You will be able to invite people to your meeting with the click of a button, promptly sending them an invitation notification.

Businesses today tend to involve a group of all very busy people with their tasks, meetings, and off days. Being able to view a colleague’s public calendar to see when their availability is will help solve over scheduling or other issues.

The calendar is built-in Zoho Projects, so you won’t have to click outside of it to get to the calendar. It is intuitive and smart with a clean and modern design. Color coding keeps tabs separated and organized. Projects and message boards can be viewed from this too.

Notifications throughout the app are interactive and make good use of time, space, and productivity. For example, if a notification pops up on your window from a chat thread, you can reply to it through the notification without leaving the area you are on. How is that for a well-implemented feature. This keeps your mind in the workflow without completely breaking your concentration.

Integrations and Apps for Zoho Projects

Zoho Projects works remarkably well with Zoho’s other business-focused apps. It makes sense that these would be incorporated into Zoho Projects along with other useful and popular apps. Their other apps can be viewed online to see what might work best for you and your business.

As for other apps, Google Apps is perhaps one of the most useful that can be integrated with Zoho Projects. As mentioned earlier, Google Apps gives you access to Google Drive, Gmail, and Google Calendar. 

For projects, you can upload files from Google Drive and share them throughout Zoho Projects or continue working on them. Many of us use Google Calendar on our phones or connected to Gmail, so being able to export that data back and forth between the two apps is incredibly useful.

Microsoft OneDrive is also integrated with Zoho Projects so you can quickly and easily access your work through any Microsoft software that you use. Dropbox, GitHub, Zapier, and a few others are also available. There are not too many apps to use with the software, but the ones you can use are productive and add depth.

You cannot use the integrated apps through the Zoho Projects mobile app. The mobile app is a bit simplified for quick updates, reports, and progress checks.

Is Zoho Easy to Use and Maintain?

Zoho Projects is feature-rich with plenty of methods of collaboration and other useful services. Some apps of this magnitude come across as cluttered and can be quite overwhelming to navigate. That is not the case with Zoho Projects.

Training through Zoho is thorough and enjoyable. It preps you for getting into the program on your own with your business projects and calendars. The training is more than sufficient since the program itself is user-friendly across the board.

Throughout a project, the software is easy to manage with all information readily accessible to the whole team. It leads you straight from one project to the next and prevents you from bumping into others’ work. Automated processes are smooth and provide relief to project managers who already feel overloaded.

Notifications are a bit bland and easy to breeze past since nothing separates one notification type from another. Nothing delineates a chat notification from a report notification. So, for those who are ignoring a slew of chat notifications, they may miss an important one due to it looking similar. This is a minor inconvenience, but worth noting.

Overall, Zoho Projects is a powerful tool that is easy to maintain and use.

Zoho Projects Pricing

There is a free trial that you can get with Zoho Projects. If you decide to keep it after trying it out, the pricing is relatively straightforward.

There is a free plan that is quite limited, but it is useful for very small businesses or those where only a handful of people require access to something like this. The free plan allows up to five users, but you can only have two projects going at a time.

The standard plan is $25 a month or $240 a year and increases the number of team members you can have as well as increased projects to ten each. Time tracking features become available in this package.

The express package is $50 a month or $480 a year. You can support a team of 15 with this package and have as many projects as you need. You get ten project templates, edit Gantt charts, and so much more.

The premium package is $100 a month or $1,020 a year. This plan supports a team of 20, but you can add more members for an additional fee. File sizes that you can attach increase to 20GB and you can approve timesheets.

The enterprise package is the final installation and it costs $150 a month or $1,500 a year. This plan supports 25 people with additional users costing extra. You get all of the above, plus much more in this package.

Zoho Projects is a large online program that offers many features. We will go over some of the highlights of the program here.

Pros

  • Easy to Learn

    Let’s face it. On top of work that piles up, nobody wants to learn a whole new program. Change can be scary for employees since it means they have to leave behind the ways they were comfortable with. But, Zoho Projects makes this transition smooth since it is so easy to learn.The interface is clean and perfect for team-based environments or even for individual-based environments with many remote workers.
  • Comprehensive Program Management

    The sheer amount of capabilities offered within this program is astounding. While some features may not be used by all businesses, there is no fluff and each feature is beneficial. Large teams can collaborate with ease from anywhere across the globe.
  • Time Tracking

    This is beneficial for every employee within a company. It keeps track of timesheets, times projects, and so much more.

For such a complex program, there are some faults that we think could be worked on.


Cons

  • Small Teams Lose Out

    Small teams that are too big for the free version, but still relatively small, may end up being overwhelmed and overloaded by the cost. The cost to benefit ratio is slightly off for these companies and it seems like there should be something in the middle. A customizable package would be ideal.
  • Charts

    The charts within Zoho Projects leave a lot to be desired. For example, you are unable to edit projects within a Gantt chart. Premium subscriptions offer more here, but that is not worth it for some.
  • Notification Rules

    It would be nice if there were rules or settings for notifications. Any sort of customization to make them more useful to the individual would be great.

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