Zoho Projects Review | A Practical Solution to Track Time and Projects

Zoho Projects is a powerful online project management tool that keeps your business organized from top to bottom. Whether you have a small or large company, Zoho Projects has something to offer you – whether it is time tracking or project management. Additional product features include document management, which provides a platform for team members to share papers. There are several different pricing packages available to help fit your needs depending on what features your business requires.

Communication features and task assignments this software has it all. See what Zoho Projects could be doing to alleviate some of your stress.

Zoho Projects  Review

A Practical Solution for Teams

Working as a team can often be overwhelming, especially if the management of job duties and employees are slacking. With Zoho Projects, you can help your teammate become a more cohesive unit with its many solutions that keep the job as a whole more organized. 

It also offers project scheduling and budgeting functionality that enables project managers to define project tasks, assign them to their teammates, estimate project costs, and track ongoing activities. This is an efficient tool for managing projects, whether they are simple or complex projects.

Small and large teams alike will benefit from the unlimited projects you can create. This allows you to save older files that you may need to review or refer back to at a later date. Again, keeping your teammate and your business organized is part of what makes Zoho Projects so special.

Teammates can communicate online from all over the world with many features that were created to keep your company running smoothly. The built-in chat feature (project chat) allows your team to communicate effectively without unnecessary phone calls or typing up a long, professional email for simple questions or follow-ups. 

Hold project discussions within the chat to keep track of ideas. Find and create forums within Zoho Projects to discuss specific or multiple projects, scheduling, or other business-related topics.

zoho project software logo

Timesheets and time reporting and tracking are also housed within this powerful software system. Quick and easy timesheets can be filled out monthly, weekly, or daily. With everything being electronic and shareable, this powerful reporting tools frees up time across all levels of the company. Fortunately, scheduling errors on future projects will be a thing of the past.

A project manager can keep track of their teams easily with pipelining tasks and tracking project times and completeness. No more walking around or calling to see where everyone is at on a certain project. Just hop onto Zoho and check for yourself. This allows your team to work interruption-free and keeps them from feeling micromanaged or rushed.

Pros

  • Easy to learn
  •  It keeps track of timesheets and times projects
  • It provides comprehensive program management

Cons

  • Unable to edit projects within a Gantt chart
  • No rules or settings for notifications
  • There’s no customizable package

Comprehensive Project Management Software

Zoho Projects is all about project management – it is even in the name. Similarly to FreshBooks, Zoho Projects contains innovative and productive features that help spur a project forward. Comprehensive features include Gantt charts, project organization, milestones, task workflow automation, and so much more. Once your team gets acquainted with Zoho Projects, the workflow will become smooth while helping employees feel that sense of autonomy from having projects come in on their own.

Create dependencies by opening a project task and choosing to add a dependency. This process is a bit clunky compared to the rest of the app; fortunately, it is still a quick process. You will then be required to type the name of the task you want to add to the task that you opened.  

Zoho Projects is all about project management – it is even in the name. This project management app contains innovative and productive features that help spur a project forward. Zoho projects includes comprehensive features include Gantt charts, milestones, task management and workflow automation, and so much more. Once your team gets acquainted with Zoho Projects extensively, the workflow automations’ will become smooth using the zoho tools while helping employees feel that sense of autonomy from having projects come in on their own.

Create dependencies by opening tasks and choosing to add a dependency. This process is a bit clunky compared to the rest of the app; fortunately, it is still a quick process. You will then be required to type the name of the task you want to add to the task that you opened.  

Set start and end dates for recurring tasks instead of only listing a deadline. This can be done in the Tasks and Milestones section where you set up the finer details of a project before sending them to an employee or team. If you would like, you can request employees to give you a percentage estimate on how close they are to completion within the system as well. Setting stricter timelines is also possible if you have imperative tasks that need to be considered high importance.   

One of the most intuitive features in Zoho Projects is the resource management report. This report lets you see deeper into the workload of your employees. Most beneficial is being able to see which members are being overworked and which team members have not been given enough work within a week. 

Some of the Zoho Projects features

Over time, you can track these charts compared to the assignments given and gain insight on your employees’ strengths and weaknesses, so you can take that into account for future assignments. The web-based collaborative tool and environment aids in project completion along with other integrated applications like Google Apps or Microsoft Office.

What are the Features and Benefits of Zoho Projects?

The key feature of Zoho Projects is project planning. Project planning helps you make your business better by keeping work organized and concise. Break your workload up into more manageable pieces and assign tasks to their most suited employee.

Now, when we say that you can break tasks up to make them more manageable, we mean business. Each task can also be broken down into subtasks to bring it all together into something that resembles the intricate work that your team does. You can leave notes on tasks as well.

Communication and Collaboration Tool

Zoho Projects is excellent for team building and team cohesiveness like most project management tools. This includes employees and clients. The in-app chat feature keeps conversation within the app, so you do not have to jump between several different windows to answer a brief question.

Furthermore, forums allow you to have more detailed conversations with colleagues regarding project status and completion. Read through the forums to view conversations’ previous history with ease. Simply filter the conversation’s activity in reverse order if you want to start from the beginning.

Zoho Projects also has a handy function for those meetings that just could not be an email. This is in coordination with Zoho Meeting, and it places an icon at the top of the screen that says Meet Now. Once you click this handy button, you can create an audio or video meeting with your colleagues. You will be able to invite people to your meeting with the click of a button, promptly sending them an invitation notification.

Businesses today tend to involve a group of all very busy people with their tasks, meetings, and off days. Being able to view a colleague’s public calendar to see when their availability is will help solve over scheduling or other issues.

The calendar is built-in Zoho Projects, so you won’t have to click outside of it to get to the calendar. It is intuitive and smart with a clean and modern design. Color coding keeps tabs separated and organized. Projects and message boards can be viewed from this too.

Notifications throughout the app are interactive and make good use of time, space, and productivity. For example, if a notification pops up on your window from a chat thread, you can reply to it through the notification without leaving the area you are on. How is that for a well-implemented feature. This keeps your mind in the workflow without completely breaking your concentration.

Integrations and Apps for Zoho Projects

Zoho Projects works remarkably well with Zoho’s other business-focused applications. It makes sense that these would be incorporated into Zoho Projects along with other useful and popular apps. Their other apps can be viewed online to see what might work best for you and your business.

As for other appplications, Google Apps is perhaps one of the most useful that can be integrated with Zoho Projects. As mentioned earlier, Google Apps gives you access to Google Drive, Gmail, and Google Calendar.

For development projects, you can upload documents from Google Drive, can export projects to Excel and share them throughout Zoho Projects or continue working on them. Many of us use Google Calendar on our phones or connected to Gmail, so being able to export that data back and forth between the two apps is incredibly useful.

Microsoft OneDrive is also integrated with Zoho Projects so you can quickly and easily access your work through any Microsoft software that you use. Dropbox, GitHub, Zapier, and a few others are also available. There are not too many apps to use with the software, but the ones you can use are productive and add depth.

You cannot use the integrated applications through the Zoho Projects mobile app. The mobile app is a bit simplified for quick updates, reports, and progress checks.

Is Zoho Easy to Use and Maintain?

Zoho Projects is feature-rich with plenty of methods of collaboration and other useful services. Some apps of this magnitude come across as cluttered and can be quite overwhelming to navigate. That is not the case with Zoho Projects.

Training through Zoho is thorough and enjoyable. It preps you for getting into the program on your own with your business projects and calendars. The training is more than sufficient since the program itself is user-friendly across the board.

Throughout a project, the software is easy to manage with all information readily accessible to the whole team. It leads you straight from one project to the next and prevents you from bumping into others’ work. Automated processes are smooth and provide relief to a project manager who already feel overloaded.

Notifications are a bit bland and easy to breeze past since nothing separates one notification type from another. Nothing delineates a chat notification from a report notification. So, for those who are ignoring a slew of chat notifications, they may miss an important one due to it looking similar. This is a minor inconvenience, but worth noting.

Overall, Zoho Projects is a powerful tool that is easy to maintain and use.

Zoho Projects Pricing

There is a free trial that you can get with Zoho Projects. If you decide to keep it after trying it out, the pricing is relatively straightforward.

There is a free plan that is quite limited, but it is useful for very small businesses or those where only a handful of people require access to something like this. The free plan allows up to five users, but you can only have two projects going at a time.

The standard plan is $25 a month or $240 a year and increases the number of team members you can have as well as increased projects to ten each. Time tracking features become available in this package.

The express package is $50 a month or $480 a year. You can support a team of 15 with this package and have as many projects as you need. You get ten project templates, edit Gantt charts,  ability to record billing time on multiple projects simultaneously and so much more.

The premium package is $100 a month or $1,020 a year. This plan supports a team of 20, but you can add more members for an additional fee. File sizes that you can attach increase to 20GB and you can approve timesheets.

The enterprise plan is the final installation and it costs $150 a month or $1,500 a year. This plan supports 25 people with additional users costing extra. You get all of the above, plus much more in this package.

Zoho Projects is a large online program that offers many features. We will go over some of the highlights of the program here.

Pros

  • Easy to LearnLet’s face it. On top of work that piles up, nobody wants to learn a whole new program. Change can be scary for employees since it means they have to leave behind the ways they were comfortable with. But, Zoho Projects makes this transition smooth since it is so easy to learn. The interface is clean and perfect for team-based environments or even for individual-based environments with many remote workers. It makes switching between projects simple by utilizing the same online interface rather than handling multiple files.
  • Comprehensive Program ManagementThe sheer amount of capabilities offered within this program is astounding. While some features may not be used by all businesses, there is no fluff and each feature is beneficial. Large teams can collaborate with ease from anywhere across the globe.
  • Time TrackingThis is beneficial for every employee within a company. It keeps track of timesheets, times projects, and so much more.

For such a complex program, there are some faults that we think could be worked on.

 

Cons

  • Small Teams Lose OutSmall teams that are too big for the free version but still relatively small may be overwhelmed and overloaded by the project cost. The cost to benefit ratio is slightly off for these companies and it seems like there should be something in the middle. A customizable package would be ideal.
  • ChartsThe charts within Zoho Projects leave a lot to be desired. For example, you are unable to edit projects within a Gantt chart. Premium plan offer more here, but that is not worth it for some.
  • Notification RulesIt would be nice if there were rules or settings for notifications. Any sort of customization to make them more useful to the individual would be great.

FAQs

1. What is Zoho Projects used for?

Zoho Projects is a cloud-based project management software for enterprises and teams to manage primary and complicated projects. Users can assign projects, check their in-progress tasks toward achievements, collaborate on comments and files, and drive billable hours.

2. Is Zoho Projects Good?

In general, Zoho Projects is an excellent project management solution that has been a PCMag Editors’ Choice winner for several years. We particularly recommend it for small teams on a budget.

3. How secure is Zoho Projects?

Daily backups of all data are performed on multiple servers in several regions. As a result, your data is protected from internal access; Zoho conducts regular vulnerability testing and is constantly improving its security on all levels.

4. How much is Zoho Projects?

Pricing for Zoho Projects starts at $5.00 per user, per month. There is a no-cost version available. Like other comprehensive project management tools, Zoho Projects provides a 14-day free trial.

5. What are the features of Zoho Projects?

Basic features of Zoho projects.- Automation of tasks.- Management of Tasks.- Timekeeping.- Collaboration within a team.- Zoho Reports and Charts.- Administration of projects.- Tracking of Issues.- Gantt diagrams.- Handling multiple files

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About Lawrence Jung

Lawrence graduated cum laude from Boston University with a B.S. in Journalism. He then started working with The New York Times for 3 years as an editor. Upon their acquisition of online review website the Wire Cutter he became exposed to the digital world of review-style articles and digital content. He was a writer for many tech review products where he developed his expertise in the electronic and PC peripheral space. He quickly got promoted to managing a writing team where he was responsible for training and managing a team of over a dozen writers. After being there for another 3.5 years, Lawrence left in late 2019 to help Dusan create VSS Monitoring, where he could help design and contribute to the site’s content and website’s architecture to develop what he wants to become THE top tech resource online.

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